In certain circumstances, when the confidentiality of the subject matter is impeding the open work of the group, CGWA may close whole meetings or parts of meetings. The following requirements apply to call a closed meeting:
- Subjects dealt with must be limited to property negotiation, personnel, civil and criminal litigation, policies, or security.
- Closed meetings may be authorized only after serious consideration and by a majority vote of the board members present. Such closure must be limited in time and scope to matters listed above.
- In closed meetings, only voting board members and other persons invited by the group may be present.
- The reason(s) for closing must be announced before closure and also must be recorded in the minutes.
- The decisions reached shall be recorded in the minutes, and shall be made public as soon as possible following the end of the closed meeting.